Mentor Job Descriptions

Mentor Job Descriptions



 
  Mentor  
     
Site Director- Operations Management   Site Director- Personnel Management
     

 



Position Title: SEEK Mentor

Position Summary: Under supervision, is responsible for teaching and supervising a group of students in the SEEK program.

Supervised by:  Site Directors, NSBE WHQ Staff

Requirements:

  • Must be an ACTIVE PAID NSBE Member
  • Must undergo a criminal background check
  • MUST be able to participate in planning meeting (location & date TBD)
  • Must be able to participate in pre- program conference calls in the Spring (Dates TBA)
  • Must be able to review program logistics before the program
  • Must be able to assist with the mentor recruitment & interview process on hired as instructed by SEEK WHQ staff
  • Knowledge and support of the NSBE mission
  • Knowledge of philosophy and objectives of SEEK program
  • Ability to maintain the upmost professionalism at all times
  • Must have a Strong Work Ethic
  • Participate in ALL mentor debrief meetings
  • Participate in ALL training and orientation sessions
  • Must be prepared to work full program hours (7am-5pm). Must be on time.
Key Position Responsibilities:
  • Have full knowledge of all aspects of SEEK program
  • Maintain respect for all SEEK stakeholders: mentors, site directors, WHQ staff, parents, students, sponsors, partners, etc.
  • Keep site directors and WHQ staff informed of all developments with mentors, parents, students, others • Must report any abuse/ neglect to Site Directors
  • Must document and report ALL important program issues/ concerns to WHQ staff
  • Maintain appropriate professional relationships with mentors, site directors, WHQ staff, sponsors, partners, etc.
  • Give appropriate feedback on students to parents if solicited
  • Provide any other support as instructed by WHQ staff, site lead or assistant site lead
  • Promote and Adhere program guidelines and rules throughout the program
  • Speak respectfully and professionally to parents at all times.
  • Speak respectfully and professionally to sponsors/ partners at all times.
Classroom Management
  • Teach general math and science concepts to students at appropriate age level
  • Teach various engineering toys- curriculum provided by NSBE SEEK Program
  • Act as the lead teacher in at least one curriculum toy- Must have full knowledge of all aspects of toy
  • Actively support other mentors during their teaching time- Be engaged in student learning at all times
  • Create and Lead classroom games to be used during down times- Educational games preferred
  • Maintain appropriate adult- child boundaries with students.
  • Supervise bathroom, lunch, snack, time
  • Work with others mentors in all aspects of classroom management and teaching Organize and facilitate free time activities
  • Take students to nurse or site director if ill
  • Be with your classroom at all times during the day
  • Proactively plan lessons for your classroom with other mentors
  • Actively participate in ALL group meetings with your other classroom mentors
  • Handles small student issues within classroom
  • Manage student behavior. Employ APPROVED discipline techniques if necessary (specific instruction will be provided during training sessions)
  • Participate in group meetings with co- mentors to plan and organize all aspects of successful classroom functioning (curriculum, activities, schedule, etc.)
  • Mediate (to the best of your ability) any conflicts between mentors in your classroom – Report all conflicts to Site Directors whether resolved or not
  • Offer support and direction to other mentors (esp. first year mentors) – Collaboration is key
  • Be prepared to act as the lead in classroom management & student behavior management
  • Motivate, empower, encourage all mentors to maintain high work ethic and performance
  • Report other mentor behavior issues to Site Director
  • Give constructive feedback to co-mentors
  • Treat all mentors fairly and equally
Competitions
  • Prepare students for competitions, including presentation (written, physical, oral) and physical competition
  • Actively supervise your group during competitions- Keeping students engaged
  • Be on time for competitions with correct materials
  • Discuss competition expectations with students in advance
  • Assist with Facilitating Competitions (As requested)
Records/ Forms- Administrative
  • Keep a detailed record of daily student attendance
  • Keep a detailed record of student test scores
  • Complete Evaluations for each mentor in your classroom
  • Complete all surveys and evaluations in a timely manner
Qualifications:
  • Ability to supervise and manage a group of children of varying ages
  • Ability to support and lead a group of mentors
  • The ability to plan, organize, and conduct program activities.
  • Ability to motivate students to learn STEM concepts
  • Ability to speak clearly and concisely in front of students and peers
  • Major in Engineering or Elementary Education preferred
  • Ability to work collaboratively within a team
  • Previous experience working with children preferred
  • Proficiency in Microsoft EXCEL
  • Proficiency in using Google Drive- Docs, Forms, etc. preferred
  • Leadership experience preferred
  • CPR & First Aid Certified Preferred
Soft Skills:
  • Flexibility and Adaptability
  • Patience
  • Creativity
  • Problem-Solving
  • Initiative
  • Multi-tasking
  • Critical Problem Solving
  • Attention to Detail
  • Ability to meet critical deadlines
  • Organization
  • Time Management
  • Stress management


Position Title: Site Director- Operations Management

Position Summary: Under supervision, is responsible for management of program operations including organization, administrative, and event planning aspects of the SEEK program.

Supervised by: NSBE WHQ Staff Supervises: Mentors, Parent Committee

Requirements:

  • MUST be CPR & First Aid Certified
  • Previous SEEK experience as a mentor or higher REQUIRED
  • Must be at least 21 Years old
  • Must be an ACTIVE PAID NSBE Member
  • Must undergo a criminal background check
  • MUST be able to participate in planning meeting (location & date TBD)
  • Must be able to participate in several training calls in the Spring (Dates TBA)
  • Must be able to participate in at least 3 planning calls with co-site director before the program
  • Must be able to assist with the mentor recruitment & interview process on hired as instructed by SEEK WHQ staff
  • Leadership experience
  • Previous experience working with children
  • Proficiency in Microsoft EXCEL
  • Proficiency in using Google Drive- Docs, Forms, etc.
Key Position Responsibilities:
  • Have full knowledge of all aspects of SEEK program
  • Act as the lead for SEEK program at designated site
  • Must Arrive onsite before mentors on a daily basis and be the last to depart location
  • Set overall general guidelines and tone for SEEK program as approved by SEEK WHQ staff
  • Live in campus provided housing for the duration of the program
  • Be aware of emergency procedures
  • Give appropriate feedback to parents if necessary
  • Maintain professionalism at all times
  • Answer parent and mentor inquiries
  • Maintain appropriate adult- child boundaries with students.
  • Maintain appropriate professional relationships with mentors, site directors, WHQ staff, sponsors, partners, etc.
  • Communicate with the school or facility around any necessary topics
  • Participate in daily Debrief/ Planning meetings with Co-SD
  • Participate in ALL training and orientation sessions
  • Provide any other support as instructed by WHQ staff
  • Motivate, empower, encourage all mentors, and co- site directors
  • Document & Report ALL issues (no matter how small) to WHQ Staff
  • Report all changes in schedule, planning, etc. to WHQ
  • Complete daily SEEK debrief reports w/ Co- SD
  • Complete evaluations on all mentors and co- site directors in a timely fashion
  • Keep WHQ staff informed of all developments with mentors, parents, students, volunteers, sponsors, etc.
  • Be available and willing to speak to parents, sponsors, mentors, WHQ staff, etc. at all times.
  • Provide immediate updates on urgent program matters to WHQ staff
  • Keep open Communication with all onsite SEEK staff
  • Support Co-SD in personnel management as requested/ directed.
  • Produce a post SEEK report in reference to position roles & responsibilities: Projects completed, Feedback, ideas, etc. for the site.
Program Operations
  • Maintain all files for mentors and students (electronic and paper).
  • Ensure all mentors and students have all required forms completed by 2nd day of camp.
  • Coordinate school lunch numbers and communicate to school (if applicable).
  • Collect and Grade all tests for all classrooms.
  • Keep an organized record (in Excel) of all tests scores for each child.
  • Maintain all health and safety forms (nurse form, behavior forms, etc.).
  • Answer parent and mentor inquiries.
  • Communicate with the school around any necessary topics.
  • Coordinate lunch and recess schedule for all classrooms.
  • Provide supplies and materials to classrooms when needed (keep track of all supplies dispensed).
  • Keep detailed inventory list of all supplies in program.
  • Responsible for packing, coordinating shipping.
  • Responsible for keeping track of all student test data.
  • Assist with computer/technical equipment and provide support for troubleshooting problems.
  • Manage curriculum supplies & handouts.
  • Management of student certificates/ awards.
  • Organize all supplies upon receipt. Responsible for overall office management.
  • Be responsible for the general presentation of the office.
  • Serve as the lead for all technology and office management needs for the site.
  • Serve as the onsite contact with responsibility for maintaining personnel files and fielding questions and concerns regarding benefits, reimbursements, etc.
Curriculum
  • Have a full understanding of all TOYS and concepts taught
  • Provide support and direction in teaching STEM concepts
Competitions
  • Have full knowledge of competition logistics
  • Act as the Co-Lead for planning and organization of competition days for smooth operation
  • Keep an organized record (in Excel) of all competition logistics (judges, volunteers, scores, winners)
  • Responsible for managing judging logistics, schedule, etc.
  • Keep accurate spreadsheet of judge participation data and other pertinent info as assigned.
  • Plan and execute a smooth competition agenda and flow.
  • Responsible for competition setup (materials, sound system, track, etc.)
  • Keep an accurate list of competition winners.
  • Responsible for posting competition updates (winners, videos, photos, etc.) on official SEEK social media outlets.
  • Responsible for planning awards ceremony and preparing materials in advance.
Qualifications:
  • Knowledge and support of the NSBE mission
  • Knowledge and support of philosophy and objectives of SEEK program
  • Teaching experience preferred
  • Personnel and Program Management experience preferred
  • Ability to supervise and manage a group of children of varying ages
  • Ability to support and lead a group of mentors
  • The ability to plan, organizes, and conduct program activities.
  • Ability to motivate students to learn STEM concepts
  • Volunteer Coordination experience is a plus
  • The ability to plan, organize events.
  • Ability to speak clearly and concisely in front of Students, Mentors, Parents, Sponsors, and other external & internal constituents
  • Previous experience working with parents, corporations, and/ or higher level staff is a plus
  • Major in Engineering or Elementary Education is a plus
  • Ability to work collaboratively within a team
Soft Skills:
  • Flexibility and Adaptability
  • Patience
  • Creativity
  • Problem-Solving
  • Initiative
  • Multi-tasking
  • Critical Problem Solving
  • Attention to Detail
  • Ability to meet critical deadlines
  • Organization
  • Time Management
  • Stress management


Position Title: Site Director- Personnel Management

Position Summary: Under supervision, is responsible for management of all SEEK stakeholders including, personnel, participants, and external constituents (parents, sponsors, partners, etc.)

Supervised by: NSBE WHQ Staff Supervises: Mentors, Parent Committee

Requirements:

  • MUST be CPR & First Aid Certified
  • Previous SEEK experience as a mentor or higher REQUIRED
  • Must be at least 21 Years old
  • Must be an ACTIVE PAID NSBE Member
  • Must undergo a criminal background check
  • MUST be able to participate in planning meeting (location & date TBD)
  • Must be able to participate in several training calls in the Spring (Dates TBA)
  • Must be able to participate in at least 3 planning calls with co-site director before the program
  • Must be able to assist with the mentor recruitment & interview process on hired as instructed by SEEK WHQ staff
  • Leadership experience
  • Previous experience working with children
  • Proficiency in Microsoft EXCEL
  • Proficiency in using Google Drive- Docs, Forms, etc.
Key Position Responsibilities:
  • Have full knowledge of all aspects of SEEK program
  • Act as the lead for SEEK program at designated site
  • Must Arrive onsite before mentors on a daily basis and be the last to depart location
  • Set overall general guidelines and tone for SEEK program as approved by SEEK WHQ staff
  • Live in campus provided housing for the duration of the program
  • Be aware of emergency procedures
  • Give appropriate feedback to parents if necessary
  • Maintain professionalism at all times
  • Answer parent and mentor inquiries
  • Maintain appropriate adult- child boundaries with students.
  • Maintain appropriate professional relationships with mentors, site directors, WHQ staff, sponsors, partners, etc.
  • Communicate with the school or facility around any necessary topics
  • Participate in daily Debrief/ Planning meetings with Co-SD
  • Participate in ALL training and orientation sessions
  • Provide any other support as instructed by WHQ staff
  • Motivate, empower, encourage all mentors, and co- site directors
  • Document & Report ALL issues (no matter how small) to WHQ Staff
  • Report all changes in schedule, planning, etc. to WHQ
  • Complete daily SEEK debrief reports w/ Co- SD
  • Communicate frequently with the On-site nurse (if applicable)
  • Complete evaluations on all mentors and co- site directors in a timely fashion
  • Keep WHQ staff informed of all developments with mentors, parents, students, volunteers, sponsors, etc.
  • Be available and willing to speak to parents, sponsors, mentors, WHQ staff, etc.
  • Provide immediate updates on urgent program matters to WHQ staff
  • Keep open Communication with all onsite SEEK staff
  • Support Co-SD in operational, administrative & organizational duties as requested.
  • Produce a post SEEK report in reference to position roles & responsibilities: Projects completed, Feedback, ideas, etc. for the site.
  • Responsible for coordinating volunteers throughout the program
  • Responsible for supporting & strengthening parent committee
  • Responsible for coordinating parent involvement- providing snacks, volunteering, etc.
  • Organize volunteer duties and schedules (keep a comprehensive record)
  • Keep a detailed electronic Record Daily Mentor & Student Attendance
  • Manage mentor MVP program. Post weekly updates on social media for mentors.
Mentor/ Classroom Management
  • Supervise mentors in all aspects of SEEK programming
  • Offer support, direction, coaching  to mentors
  • Ensure that all classrooms are functioning well
  • Make daily rounds to classrooms to conduct classroom observations
  • Ensure all mentors are performing appropriate job responsibilities
  • Organize group events for mentors during off-hours
  • Establish a positive group dynamic with mentors
  • Ensure all personnel are following SEEK and Campus policies
  • Deal with student behavior problems that mentors are unable to resolve
  • Co-Lead mentor debrief meetings at LEAST 3x weekly
  • Mediate any conflicts between mentors
  • Treat all mentors fairly and equally
  • Ensure mentors have adequate lesson plans for each week- Collect  mentor lesson plans for each week (keep a file of all lesson plans)
  • Participate in ALL mentor debrief meetings
  • Give ongoing constructive feedback to mentors in a positive way
  • Handle any mentor disciplinary problems. Document & report to WHQ staff.
  • Ensure mentors complete all evaluations (keep track of who has/ has not completed)
  • Responsible for keeping a detailed record of mentor attendance, tardiness, stipend deductions, survey completion, etc.
Curriculum
  • Have a full understanding of all TOYS and concepts taught
  • Provide support and direction in teaching STEM concepts
  • Be a resource for student activities during down time
Competitions
  • Have full knowledge of competition logistics
  • Act as the Co-Lead for planning and organization of competition days for smooth operation
  • Confirm judge & volunteer attendance for competitions (Keep a spreadsheet of attendance)
  • Keep an organized record (in Excel) of all competition logistics (judges, volunteers, scores, winners)
  • Organize judges for competition days (ensure judges are adequately prepared)
  • Greet/ entertain sponsors, parents, judges, etc. on competition days
  • Coordinate volunteers and outside constituents in organizational and event planning aspects of SEEK program.
  • Responsible for coordinating/ securing  at least 5 judges for all competitions
  • Responsible for managing judging logistics, schedule, etc.
  • Responsible for organizing judges pre- competition meeting & debrief
  • Keep accurate spreadsheet of judge participation data and other pertinent info as assigned.
  • Keep an accurate list of competition winners
  • Responsible for posting competition updates on official SEEK social media outlets.
  • Responsible for selecting DYNAMIC emcee's for competitions.
  • Responsible for communicating mentor and student expectations during competitions.
Qualifications:
  • Knowledge and support of the NSBE mission
  • Knowledge and support of philosophy and objectives of SEEK program
  • Teaching experience preferred
  • Personnel and Program Management experience preferred
  • Ability to supervise and manage a group of children of varying ages
  • Ability to support and lead a group of mentors
  • The ability to plan, organize, and conduct program activities.
  • Ability to motivate students to learn STEM concepts
  • Volunteer Coordination experience is a plus
  • The ability to plan, organize events.
  • Ability to speak clearly and concisely in front of Students, Mentors, Parents, Sponsors,  and other external & internal constituents
  • Previous experience working with parents, corporations, and/ or higher level staff is a plus
  • Major in Engineering or Elementary Education is a plus
  • Ability to work collaboratively within a team
Soft Skills:
  • Flexibility and Adaptability
  • Patience
  • Creativity
  • Problem-Solving
  • Initiative
  • Multi-tasking
  • Critical Problem Solving
  • Attention to Detail
  • Ability to meet critical deadlines
  • Organization
  • Time Management
  • Stress management
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